Tool

How much is manual work costing your business?

Estimate how many of your team’s hours go into a repetitive task each month and what you currently pay for that time. Conservative assumptions, formulas in plain sight: the math runs in your browser and nothing you type is sent or stored.

Your process

People doing the task

Hours per week per person

Time spent on that repetitive task: building reports, copying data between systems, reconciling, answering the same questions.

Average monthly salary (USD)

Base salary of the people doing the task. It is adjusted with the cost factor (under "Adjust assumptions") to get the real hourly cost.

Automatable share of the task: 70%

Almost no task is 100% automatable. The default (70%) is a prudent estimate for well-defined repetitive tasks.

Adjust assumptions

Employer cost factor

What an hour costs the company beyond base salary: payroll taxes, benefits and insurance. Typically between 1.25 and 1.4.

Working hours per month

Based on a 40-hour week: 40 × 52 ÷ 12 ≈ 173.

Value of the time you could free up

Hours per month your team would free up

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What you currently pay per year for that time

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Important: automation does not shrink your payroll. This figure is what the time spent on the task already costs you — the gain comes from redirecting those hours to work that generates revenue: selling, serving customers, shipping orders.

See a real case: Pulso Cafetero cut time per deliverable by 40–60% →

Every result is a conservative–typical range: the lower end takes 80% of the automatable share you chose. It is not a statistical interval.

The math runs entirely in your browser: nothing is sent or stored.

How it is calculated

Hourly cost = monthly salary × employer cost factor ÷ working hours per month.
Hours freed per month = people × hours per week × 4.33 weeks × automatable share.
Yearly value of that time = hours freed per month × hourly cost × 12.
The conservative end of the range reduces the automatable share by an extra 20%.
The result is not cash savings: salaries are still paid. It is the value of the time currently spent on the task that could go to more productive work.
Only direct working time is counted: errors, rework and missed opportunities are excluded.

What would your team do with those hours?

Let's check it against your real process. In 45 minutes we'll tell you which part of that time can actually be freed, with what kind of tool, and what it would make sense to do with it.